Diploma in Records and Information Management


2.1   Background
The Government white paper enshrined in the Kajubi Report (1992) which called for vocationalization of Education and Training, while the enactment of the Business Technical Vocational and Training (BTVET) Act 2008, recognize the need to move away from theoretical approach to a more practical approach of competence based Education and Training (CBET) in Uganda which has created a necessity to focus on hands-on training in the Business profession.
In addition, rapid technological advancement and globalization have led to expansion in many Business opportunities that call for increased investment in Human Resources (skills). Records and information management is one of such areas that will not only enable professional practitioners tap such global opportunities but they also translate them into practical interventions in a view of fighting poverty through initiating and managing public and private Business enterprises.

2.2     The Rationale for Records and Information Management
Record Management is an important part of life both at personal, group, institutional level, so
Organizations keep past and present records to enable future planning and progression.
Every office and department in Organizations is faced with problems of storage space, as well as decisions about which records to keep and which to discard.
An ongoing Records Management programmeswill address these problems; provide for a more effective, economical and efficient means of filing and retrieving records. Protect the Organizations against unnecessary litigation; provide consistency, continuity and productivity in Management and Administration. Ensure that adequate records are made of all cores activities. Maintain corporate and institutional memory; protect the interests of the Organization and the rights of employees, clients, agents and at present as well as future stake holders. Support and document current and future research and development activities and achievement

3.0     Programme Objectives
3.1     General objectives
To produce Business men and women and supervisors with theoretical and practical skills in Records Management to effectively and efficiently manage organization and enterprise records,
To provide accessible Education and Training in order to produce efficient and effective middle level managers, entrepreneurs and business professionals.

3.2     Specific Objectives
By the end of the Programme learners should be able to;

  1. File records in acceptable manners
  2. Design file covers and classify documents
  • Practically process library materials
  1. Manage mails and control file movement
  2. Apply legal knowledge in records and office services
  3. Manage data and information electronically

4.1     General Examination Regulations
The general regulations and status of the Examinations Body shall govern the conduct and Examinations of the Diploma in Records and Information Management.
4.2 Admission to the first year
Admission into the first year is through any two avenues;

  1. Direct entry
  2. Certificate holders

For admission to any Diploma course under;

  • Direct entry scheme

A candidate must have;
Sat the UCE Examination (or Equivalent) and obtained at least five passes and obtained at least one advanced level principal pass and two subsidiary passes obtained from subjects taken at principal level at the same sitting of the Uganda Advanced Certificate of Education (UACE) Examination.

  • Certificate holders

A candidate must hold;

  1. A Certificate in any field from a recognized institution.
  2. Obtained at least five passes at different stages of single and group certificates of UNEB.

5.0     Programme Duration
The Diploma Programme shall normally take a period of two years not exceeding a maximum of four years.
5.1     Number and length of the semester         
Each year of studies will have two semesters and each semester shall be composed of 17 weeks, 15 weeks for teaching and 2 weeks for examinations. The whole course shall be covered within four semesters.

6.0       Course Credits
Instructions shall be by courses quantified into course Credit Units.

  1. A credit unit is granted for a series of the fifteen contact hours or one hour per week per semester.
  2. A contact hour is calculated as being equivalent to;
  • One lecture hour/tutorial hour.
  • Two hours of supervised practical work.
  • Four hours of field attachment.
  1. No course shall carry less than one credit unit nor exceed 5 credit


For Diploma Courses:
At least one principal pass in any of the Following subjects;
Economics, Mathematics, Entrepreneurship and two subsidiary passes in any other subject.

Certificate in Cooperative and Business Administration, Certificate in Business studies, or its Equivalent.
For certificate courses
At least five passes at O’ Level including English and Mathematics
OR One Subsidiary pass at A ‘Level

Year One

Semester One

1. DRIM 1101 Financial Accounting I 5
2. DRIM 1102 Stores & Office Management 5
3. DRIM 1103 Business Communication Skills 5
4. DRIM 1104 Introduction to ICT I 5
5. DRIM 1105 Records Management I 5
Semester Two
6. DRIM 1201 Legislation, Policy & Ethics in Information Science works 5
7. DRIM 1202 Records Management II 5
8. DRIM 1203 Marketing of Information 5
9. DRIM 1204 Introduction to Library & Information Science 5
10. DRIM 1205 Introduction to Classification: Theory & Practical 5
11. DRIM 1206 Research Methods 5
Year Two

Semester One

1. DRIM 2101 Entrepreneurship & Development 5
2. DRIM 2102 Database Management System 5
3. DRIM 2103 Principles of Management 5
4. DRIM 2104 Management of Library & Information Centres 5
5. DRIM 2105 Conservation & Preservation of Materials 5
6. DRIM 2106 Industrial Training 5
Semester Two
1. DRIM 2201 Research Report 5
2. DRIM 2202 Reference & Information Service 5
3. DRIM 2203 Museology 5
4. DRIM 2204 Management 5